| Advanced Configuration Options |
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| Configure Activation Warnings |
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In the past we have had complaints from customers who have said that:-
Things that Trigger Activation
There are 3 warning levels, and the warning screens are color coded like traffic lights.
You configure the warnings by editing entries in the configuration files. The file "SELLmatix Control.cfg" contains the entries for Control, and the file "SELLmatix POS.cfg" contains the settings for POS. This is text file that can be edited with Notepad and consists of [Sections] where the section name appears in square brackets. Each section contains entries made up of VariableName=Value entries. Lines beginning with a hash (#) are comments and are ignored. The settings for warning levels appear in the [System] section as follows:- #License activation warnings #Low Priority start 336 hours (14 days)before shutoff, and warns every 12 hours GreenWarn=336,12 #Medium Priority Warning starts 168 (7 days) hours before shutoff and warns every 4 hours AmberWarn=168,4 #High Priority Warning starts 96 hours (4 days) before shutoff, and warns every hour RedWarn=96,1After each value there are two values separated by commas. The first is the number of hours before activation is needed that the warning begins. The second number is the number of hours between when each warning repeats. Higher priority warnings take precedence over lower priority warnings, so that if a Red warning is active, it will be used instead of an Amber or Green warning. To change the warning characteristics, just change the numbers to values that you want, save the file, and then restart POS and Control. If you first installed SELLmatix before this feature was added, these entries will not appear in your configuration files even after you upgrade your version of the software. Upgrades to not change any of your data files or configuration settings. In that case you will need to manually add these lines to your configuration files, otherwise system defaults will apply. Early versions (before version 3.x) needed to be Activated separately. In Version 3.0.0 of SELLmatix and later, you only need to activate Control, and it automatically keeps the POS terminals activated. If POS runs offline and not connected to POS for an extended period, then POS may generate activation warnings. In this case you may wish to adjust the warnings in POS to different values, however POS must connect to Control before the timeout period displayed has passed, otherwise it will stop working. Having Control re-connect to POS will correct that problem if it occurs, after one update cycle in Connection Manager.
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| Currency Storage and Decimal Places |
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SELLmatix uses the currency formatting information configured in Windows through Control Panel->Regional Settings and this is all that is required to localise the display of currency values. In some countries however, currency denominations are very large and they do not use any cents. For example, at the time of writing this page, one € = approx 14,000 Indonesian Rupiah, and one € = 3,000 Colombian Peso. When SELLmatix operates using these currencies the size of the numbers for prices and totals is very large, and much of the data used to represent currency values is wasted since there is no decimal point and the is no local equivalent of cents/centavos etc. In this case, SELLmatix can be configured to represent currency amounts as whole units without a decimal place. This is more appropriate for local conditions, and allows the system to store larger numbers. You can change the way that currency is represented in the system by adding the following line to the [System] section of the "SELLmatix Control.cfg" file and the "SELLmatix POS.cfg" file.
CurrencyStorage=10,0This tells the system to store currency values as 10 digits with zero decimal places. The default value is 10,2 which means 10 total digits and 2 decimal places. Since the decimal place takes one character of storage the whole number component of a currency value is normally up to7 digits long. At this time, there are no valid values for this entry, other than what is described in this section.
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| Disabling Document/Receipt/Factura Numbers |
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In certain countries, particularly in Latin America, there are special requirements for Tax Invoices or "Facturas".
While these requirements vary from country to country, the receipt/invoice/factura numbers are allocated by taxation authorities
and not the business. The receipt numbers used must be sequential and within the range of numbers allocated.
Each document is an accountable document, and retail taxes such as VAT/IVA/GST etc. are calculated based on copies of these Facturas. It is easy to specify the starting document number for SELLmatix POS to use in POS->General Settings. There are however certain cases where a business may wish to finalise a transaction without issuing a formal "Factura" that creates a tax liability. For example:-
In order to allow such transactions to be "Finalised" on the system, or "paid off" without using a receipt number which would create a false tax liability, there is a configuration setting which allows one of the Finalisation types to not generate or use a document number. In the [System] section of the "SELLmatix POS.cfg" file and the "SELLmatix Control.cfg" file the following line needs to be added FinNoRecNum=Nwhere 'N' is the finalisation number of the Finalisation method that should not generate a receipt number. For example, if Finalisation Number 8 was named "No Pay" and was to be used in these circumstance, then this line should be set to FinNoRecNum=8All other Finalisation types will generate document numbers. |
| Enabling Security in Control |
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In certain cases it is desirable to have SELLmatix Control running and visible to the operator so that Connection Manager and Order Manager
are able to operate normally, but where users should be prevented from using Control without entering a Login Code. Before enabling this option, make sure that you know and are able to use a Login for at least one Clerk that has configure access to the system. To turn on Security in Control, add the following line in the [System] section of the "SELLmatix Control.cfg" file. ClerkOnFlag=4When this option is set, Control will operate normally with Connection Manager and Order Manager operating normally, but in order for anyone to use options on the Menu, it will be necessary to login using the code of a user that has Configure Rights on the system.
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| Configuring Automatic Service Charges |
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Some sites wish to have service charges added to an account automatically. SELLmatix can automatically add a service charge when the customer account is printed.
To configure this feature, you need to have and adjustment set up with the name you wish to appear on the account as the Adjustment Name.
The Adjustment Type must be a Surcharge. In the "SELLmatix Control.cfg" file the following 3 entries must be added to the [System] section. PrtAcctEvent=22 PrtAcctData=10 PrtAcctEvData=6Please note that:-
To print a customer account, an operator on one of the POS systems enters the Table (location) number and then the "Print Account" button. This sends a request to Control, which actually prints the account. When Control is configured as described in this section, before printing the account it processes the service charge and adds an adjustment line to the Customer Account which contains the Service Charge. When a POS terminal Retrieves the order so that it can process payment, this adjustment line appears on the transaction the same as any other line on the transaction. Please Note: The service charge will be added each time the account is printed. Normally, the account would be printed only once. If printed more than once, then the first Service Charge entry that appears on the transaction should be Voided.
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| Multiple "Areas" and Account Printers |
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Some installations have multiple areas where food and drinks are served and a single cashier processing payments. One real world example features:-
Since one cashier is processing payments for all "Areas" in the establishment, all sales appear on the Z-Read for that cashier's terminal. Typically the cashier never leaves their station in such businesses and is accountable for the cash balancing, so multiple clerks are not used for sales totals on the Z-Read of the Cashier's terminal. However different Clerks may be used at the terminals where orders are entered. In such situations, the establishment is likely to be interested in the sales totals for each area, such as Bar 1, Bar2 and Restaurant, and in particular the number of covers in each area. But since all payments are being processed by a single cashier at a single terminal, all sales totals would normally be grouped together in the one Z-Read report. This can easily be accommodated however, by setting up a separate cashier login for each area, eg. Bar 1, Bar 2, Restaurant, requiring login at the start of each sale for the Cashier, and then running separate Clerk/Cashier reports at the end of shift/day to identify the totals for each area.
Separate Account Printers When a customer asks for their account, the request is entered into any POS terminal by entering the Table/Location number followed by <Print Account> and this request is sent to Control by the POS terminal, and Control prints the account on the account printer set up in Control. In certain areas of some establishments, the account printer that is normally used by Control may be located an inconvenient distance from the POS terminal requesting that the account be printed, so for some terminals it would be more convenient to use another printer more conveniently located to the terminal where the account printing request is entered. The technique described here is an interim solution that allows accounts to be printed on up to 3 different account printers depending on which terminal requests that the account be printed. We intend to revisit this issue in future with a view to increasing flexibility and this solution provides a technique to meet current requirements of existing sites. Here are the steps to configure additional Account Printers.
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